Activity

Details

Action

Art & Fancy Dress Competition

Agree theme. Organisation and Judge.

School

To be contacted when details confirmed

Floats

Consider floats – local farmers to provide?

5 a side football

All equipment in store. Trophies for first and runner up teams. Fencing to be arranged

DN

Fun Run

Children’s T Shirts ? Age group categories to be infants/junior/secondary girl/boy. Entry Fee £1.50.

MD/JP

Crags Run

Bella Wood route. Route marking to take place on day of run.

Road Closure barriers

Both runs – need to have dedicated marshals for road closures

DJ

DN

ALL

Tractor Group

Tractors – group were considering attending – meet at field and display only. (possible rides).

JP

Toilets

 Hired two units as previous years

JP

Marquees

Loan of two marquees from Warmsworth Gala Committee. (£130 ?)

JP

PA System

Loan from Warmsworth Gala Committee

JP

Generators

v     Loan from Warmsworh Gala Committee

v     AA to be contacted re loan for catering

JP

JP

Mobile Stage

(Polypipe not required?)

Field Stage

Loan of wooden field stage from Woodlands - £100 ?

Rope off area around this stage for other events.

JP

Catering

v     Ice Cream – C Deakin – confirmed

v     WI

v     Hot Dog

v     Agreed to decline scout group offer.

JP

FP

Bouncy Castle

Arrange loan from Coach & Horses

JP

Fairground

Sykes (booked) – roundabout, swing boats, junior striker.

Johnson (booked) Kiddy Karts

JP

Field/Stage acts

v     Morris Men (pending)

v     Punch & Judy  (pending)

v     Irish Dancers?

v     Tai Kwan Do?

v     Doncaster Youth Jazz Band?

v     Doncaster Belles?

v     Village Hall dance group?

Children’s Games  - consider 3 or 4 events for 3-5,6-8,9-11 age groups. Fun events not serious.

Army Cadets – climbing wall (pending)

Donkey Rides?

JP

JP

MD

FH

LT

JP

LF

JP

LT

Prizes

WHS vouchers as previous years. Determine number.

Prizes to be organised for children’s games event.

Contact local business for donations/contributions – tesco, netto, Morrisons, ventura.

Programme

Advertisements to cover printing and distribution costs.

JP

Raffle

Offer to Church for fund raising appeal

Entrance

 £1.00 per adult (above 12?)

Stalls & Other attractions

v     Tombola

v     Coconut Shy

v     Brownies

v     Bash the Rat

v     Nail in the wood

v     Calf Name

v     Win a Fish (check Viscum)

v     Church

v     Twining

v     Electric skill test

v     Give consideration to used book stall, Village Show (veg/jam/cake/children’s)

v     Other craft type stalls (sound out church event).

JP

JL

DP/FH/VJ

DP

Layout

v     To be determined when all events are known

Litter Bins

v     Organise bins from DMBC

v     Clean up team for after event?

Village signs

As previous years

GT/PJ

Volunteer Assistance

Publicise need in ‘Grapevine’

Tables/Chairs

Transport arrangements?

Grapevine

Request volunteers to assist – craft stalls – programme adverts – entries for art, fancy dress, village show, runs.

DP

First Aid

Volunteers – badges required

Risk Assessment

Full risk assessment needs to be completed with those involved, for runs. Letter to DMBC re road closures. Road closures as 2006. Road Closure sign to be erected one week prior to event

JP

PJ/DJ