Village Carnival in Barnburgh and Harlington South Yorkshire

Carnival Committee

Annual Village Carnival

Each year the villagers of Barnburgh and Harlington hold a carnival on Church Lane 'Recreation Ground.' This fete has been happening for many years and has had several locations over the years.

The carnival happens because of the combined effort of some very dedicated local people. They would dearly love your support, not just on the day but in the weeks and months leading up to the big day!

If you can spare a few hours and would like to contribute to the annual event please offer your services via the 'Clerk to the Parish Council' who can pass your details on to the committee members.

The committee would like to hear from any groups who would like to show off their skills in front of a large audience. Perhaps you would like to have a stall at the Fete to raise money for your favourite charity or to sell your wares. If you want to take part on the day contact the 'Clerk to the Parish Council Mr John Palmer. phone on 01709 879065 or by email

parish.clerk@barnburghandharlington.co.uk

BARNBURGH & HARLINGTON CARNIVAL ORGANISING COMMITTEE

Notes of meeting held on Tuesday 2^nd November 2010

Present: - D Packham (Chair), (M Darwin), F Hooper, V & P Jones, J Luty, W Roper, J Scott, W Steer, G Taylor, L Teasdale & Clerk.

Apologies: - Mrs Humphries, M Darwin, I Marsh, W Steer.

v CARNIVAL - Saturday 11^th June 2011.

Activity	Details	Action
‘Party in the Park’	WR advised that he was to organise evening of the carnival to raise funds for skate/bike park project, two groups – approx 7.00 to 10.00pm. MPA to be used. Consideration to be given – electrics; layout; wet weather plan; risk assessment.	WR
School	Notified of activities – awaiting response	JS
5 a side football	Greg Brice would be unable to organise 2011 – to advise on a replacement. (WS advised he may have a contact if required).	JP/GB
Fun Run	Age group categories to be primary/secondary - girl/boy. Entry Fee £1.50. Road closure barriers. Use in stock prizes (also haribo sweets) Ensure sufficient marshals. Start time 2.00pm. Consider alternative route? (safety pin use?)	GT/MD
Army Cadets	Invite and see what happens	JP
Tractor Group	Invite	JP
Bunting	Consider bunting around the village – item to be included in Nov ‘Grapevine’.	MD/FH/VJ
Toilets	Two units plus disabled unit- leave until Sunday to cover (PinP)	JP
PA System	Loan from Warmsworth Gala Committee
Generators	v Loan from Warmsworh Gala Committee v AA for catering
Village Show	Changes to schedule being considered - Entries only on the day – theme ‘Village Life’.	FH/VJ
Dog Show	Doris Banham Dog Rescue – Classes to be: - Judges to be arranged. Size of ring?
Country Skills	Invite previous attendees – seek details of other contacts.	JL
Field Stage	Agreed to loan field stage.	LT/JP
Car driving event	WS advised on possible learner driver ‘figure 8’ for children – agreed to discuss further when other events/activities were known.
Marquees	Loan from Warmsworth 12mx6; 10mx4m; 4mx3m.
Catering	v Ice Cream – C Deakin v WI v BBQ – Ernie	JP LT
Bouncy Castle	Seek possible alternatives – slide, bucking bronco?	JP
Punch & Judy	Further consideration and seek details of other performers	ALL
Fairground	Sykes – roundabout, swing boats, junior striker. Johnson - Kiddy Karts	JP
Prizes	WHS vouchers as previous years.
Programme	Advertisements to cover printing and distribution costs.
Raffle	Church had agreed to run	VJ
Entrance	£1.00 per adult (above 12)
Stalls & Other attractions	v Tombola? v Coconut Shy? v Bash the Rat? v Nail in the wood (needs staffing) v Electric skill test? v Horse Shoe Throwing? v Sponge throwing? Other craft type stalls. v Agreed that charges would be 10% to a maximum of £10.00 for all stalls other than B&H community fund raising groups, which would be FOC.	LT GT JL JL JL GT
Event timetable	v Street Dance Acts ( 3x15mins) v Rockingham Brass Band (3x20mins) v Irish Dancers	WS JP JP
Layout	To be decided
Disabled Parking	Give contact no’s in programme to arrange access onto carnival field.
Litter Bins	v Check re-cycling opportunity with DMBC - Organise bins from DMBC v Clean up team for after event?	JP ALL
Village signs	As previous years
Publicity	Grapevine - press release etc.
Tables/Chairs	Consider transport arrangements in absence of PJ. Encourage stallholders to provide their own tables.	ALL
First Aid	Confirm arrangements and contacts.
Risk Assessment	Full risk assessment needs to be completed with those involved, for runs. Letter to DMBC re road closures. Road closures as 2006. Road Closure sign to be erected one week prior to event
Inclement Weather Plan	Give further consideration	ALL