Parish Council Minutes

 

Minutes of Meetings

Following Local Government protocol, the minutes of all  Parish Council meetings must be approved at the next meeting before they can be published.

After each meeting of the Parish Council,  the clerk or any councillor charged with specific responsibilities will take any necessary action and report back to the meeting

Anyone attending the meetings will be able to hear the minutes being discussed and reports of any matters that have arisen as a result of the Parish Councils earlier  actions or deliberations.

Once the minutes are agreed as a true record of the previous meeting,  the 'Clerk to the Parish Council is required to publish them.  Like the agenda, copies of the minutes are posted on notice boards around both villages and on this site.

The meetings are administered by the 'Clerk to the Parish Council  if you have any issues you wish to raise with the Parish Council please contact them via the clerk Mr John Palmer. phone on 01709 879065 or by email

parish.clerk@barnburghandharlington.co.uk

 

Barnburgh & Harlington Parish Council

 

Minutes of the Annual Meeting of the Parish Council meeting held on the

 14 Dec  2011

 Village Hall Barnburgh.

 

 

Minutes of the Parish Council meeting held on the 14th December 2011, in the Village Hall, Barnburgh.  

Present Councillors D Packham (Chairman), J Llewellyn, F Peace, L Richards, G Taylor, J Scott and Clerk J. Palmer.

The Chairman formally welcomed Councillor Richards to her first meeting. 

238/12/11 – Neighbourhood Team

DMBC Neighbourhood Team Member Sean Price gave a brief presentation on his role within the community; support for community events; enforcement – fly tipping, graffiti, dog fouling. ASB; community consultation. Chairman thanked Sean for his attendance. 

239/12/11 - Apologies for absence

Apologies were received from PCSO P Eely. 

240/12/11 – Declarations of personal and prejudicial interest

There were no declarations. 

241/12/11 – Exclusions

It was agreed to deal with items relating to Minutes 256 & 257/12/11 in private session. 

242/12/11 – Previous Meeting

The minutes of the meeting held on the 9th November 2011 were agreed as a true record and duly signed by the Chairman. 

243/12/11 – Public participation

There was no requirement for public participation. 

244/12/11 - Planning Applications and other planning issues

Manvers Waste Re-Cycling Project. It was noted that the planning application had been lodged with RMBC – RB2011/1539. Chairman advised that he and Councillor Scott had attended the preliminary liaison group meeting on the 23/11/11. The group would comprise of four members from each of the constituent authorities. The Chairmen and Councillor Scott had been confirmed to represent two of the Doncaster seats.

B.     Marr Wind Farm. The Chairman informed members that the next meeting of the liaison group will take place on 11th January 2012. It was noted that some of the turbines were now operating and reinstatement work was underway.

C.     Barnsley, Doncaster & Rotherham Joint Waste Plan – changes following the ‘independent public examination. The Parish Council noted this phase of consultation and agreed not respond.

D.     11/02282/FUL – erection of detached dormer bungalow on land to rear of Willowdene, Church Lane, Harlington – Members noted that this application had been considered by DMBC Planning Committee on the 13/12/11. Official notification of the outcome had not yet been received. It was agreed to consider this matter at the next meeting.

E.      Clerk advised on a seminar to be held on Thursday 19th January 2012 at ‘The Hub’, Doncaster in relation to Neighbourhood Plans. It was agreed that two (2) places be reserved, representatives to be confirmed at the next meeting.

 245/12/11 - Clerks report

The Clerk reported on the following items: -

Play Area - Church Lane Recreation Ground – repair of the pedestrian gate to the play area had now been completed. 

246/12/11 - Footway – Doncaster Road, Harlington to the Crown

It was noted that work to complete the footway had now commenced. It was agreed that further consideration to the ‘official opening’ would be given at the February meeting of the Parish Council.  

247/12/11 – Suggestion Box

There were no suggestions for the period of review. 

248/12/11 – Issues raised with the Ward Councillors and Community Constable.

The following issues were raised for the attention of Ward Councillors and Community Constable: -

·        PCSO Eely had advised the Clerk of the following recent incidents: -

o       1 x criminal damage to a motor vehicle.

o       2 x burglary others (sheds and garages etc). 

249/12/11 – Queens Diamond Jubilee

Members noted previously circulated notes of the meeting of this group held on 30th November 2011. Clerk advised on proposals received from St Peters Church, these to be further discussed at the groups next meeting to be held on 15th February 2012. 

250/12/11 – Marr Wind Farm Community Fund

Members considered projects, which could form the basis of applications for funds from this source. The Chairman as the Parish Council representative on the Marr Wind Farm Liaison Group advised on the criteria and submission details. The following projects were mentioned: -

·        Enhance the flower containers ‘Green’ area.

·        Youth Shelter provision Recreation ground.

·        Scrub Clearance days at the Cliff Plantation/Stables Woods.

It was resolved to make application to fund four (4) scrub clearance days at the woodlands with BCTV as on previous occasions. Clerk to seek further information in relation to costs for the other aforementioned proposals.

 251/12/11 – Cliff Plantation & Stables Woods

Clerk advised that Halifax Estates had advised that ongoing financial limitations would prevent the Estate from financial contribution. They were however willing to grant the Parish Council a licence to allow further work in line with the management plan. It was agreed to defer consideration of this matter until the next meeting of the Parish Council when full details could be circulated.

 252/12/11 – Flower beds Green & High Street

This item to be included on the January 2012 agenda.

 253/12/11 – Localism Bill

Members considered a previously circulated briefing note prepared by Councillor Packham.

 254/12/11 - Correspondence received.

The following correspondence was discussed and noted:

·        From Coal Industry Social Welfare Organisation – advising of the work of their ‘Social Welfare Team’ who offer specialist advise and assistance to members of communities who are currently or previously were involved in the coal industry.

·        From SY Police – advising of the introduction of the 101 non-urgent incident reporting telephone number.

·        From Heritage Inspired – advising that funding for the current project ‘comes to an end on the 31st December 2011’. They are currently preparing bids for future funding – ‘Churchyard Heritage Project and Heritage inspired website’.

·        From DMBC advising that consideration is being given to possibility of training PC staff in ‘dog fouling enforcement and other minor enviro-crime like littering’.

·        From YLCA – copy of ‘White Rose Update’ issue 5/11, November 2011.

·        From DMBC – advising that the recent consultation on polling districts and places had raised ‘no issues’ in relation to Barnburgh and Harlington.

 255/12/11 – Diary 2012

Members agreed to the dates for Parish Council meetings for 2012 as detailed in previously circulated ‘Diary for 2012’.

 256/12/11 – Casual Vacancy for a Parish Councillor

Members were advised that authority had been received from DMBC to co-opt to fill the current Parish Councillor vacancy. Clerk advised that three declarations of interest had been received to fill the vacancy.  Members duly considered the applications and resolved to co-opt Mr Raymond Wilkinson as a Parish Councillor.

 257/12/11 – Budget 2011/12 & 2012/13

Members considered previously circulated information concerning the current budget and projection to the year end along with proposed budget for 2012/13 and current fees and charges. The Chairman and Councillor Peace reported on the Clerks ‘working from home allowance’ which was discussed as part of the recent Employee review. It was agreed that the allowance be raised by £5.00 per month, with further review every two years. (Employee reviews be an agenda item for January meeting).

Clerk to provide updated information for the next meeting with a view to agreeing the budget and setting the 2012/13 precept at the January meeting of the Parish Council.

 258/12/11 - Accounts for payment

Cheques were signed to the value of £1040.17 cheque numbers 1013 to 1017 inclusive.

 259/12/11 – Bank Reconciliation

Bank reconciliation to the 30th November 2011 was agreed by Members present.

 260/12/11 – Next Meeting

It was agreed that the next ordinary meeting of the Parish Council would be held on Wednesday 11th January 2012 in the Village Hall, Barnburgh.

 

   

 
 

Cheap : Shops : Holidays : Travel : Post : Gardening : Clothes : Computers : Books : Beauty : Lets Go